AseptSoft provides a comprehensive set of export and import tools to exchange data between the engineering environment and external formats such as Excel, PDF, Word, and Microsoft Visio.
With AseptSoft, you can export your entire Functional Design Specification into Excel or PDF with a single click. The output is structured, aligned with FDS, validation, and SCADA requirements, and updates automatically as you edit your P&ID. You can instantly see valve behavior in each step, review and annotate without AutoCAD, and send structured data directly into SCADA workflows.
💡 This means: cutting documentation time from hours to seconds, keeping design and documentation perfectly in sync, and giving every stakeholder the exact format they need.
📂 Export Categories
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Category |
Description |
Format |
|---|---|---|
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Export process step sequences with valve states and conditions |
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Export and import all types of Module Data |
Excel, Word, Visio, Templates |
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Core tabular engine powering all structured Excel exports |
Excel (.xlsx) |
🔗 Quick Navigation — Process Exports
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Export Type |
Page |
Reimportable |
|---|---|---|
|
PDF export |
— |
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Excel — Standard |
❌ Export only |
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Excel — Tabular |
✅ Yes |
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Excel — Algorithm (Conditions) |
✅ Yes |
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Excel — Validations |
❌ Export only |
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Import/Export Templates |
✅ Yes |
🔗 Quick Navigation — Module Data Exports
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Export Type |
Page |
|---|---|
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Word — Functional Specification |
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Equipment Modules to Excel |
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Parameters & Variables to Excel |
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Dialogs to Excel |
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Dialogs to Visio |
🔄 Two-Way Workflow (Reimportable Exports)
Several Excel exports support reimport — you can edit the exported Excel file and import it back to update your P&IDs:
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Reimportable Export |
What You Can Update |
|---|---|
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Valve states, component configurations per step |
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Condition sequences, transitions, expressions |
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Equipment module templates, item assignments |
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Parameter and variable definitions |
When reimporting, AseptSoft shows a preview window with all proposed changes before applying them. Items shown in grey are unchanged; modified items are highlighted. You can select which changes to accept and which to reject.
💡 Tip: This means you can work on your P&IDs in AutoCAD and in Excel simultaneously. Export your data, hand the file to a colleague for review, incorporate their changes in the spreadsheet, and reimport — keeping everything in sync.
🔄 Cumulative Exports
All AseptSoft exports are cumulative. Once a file has been exported, you can open it, edit it freely (add formatting, notes, charts, etc.), and save it. The next time you export, AseptSoft merges new data into your existing file while preserving your edits.
📋 How It Works
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First export — AseptSoft creates the file with tables containing your current data
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You edit — add formatting, colors, extra text, charts, or rearrange columns
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Data changes — you update your module (rename items, add configurations, etc.)
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Re-export — AseptSoft updates only the data cells; your formatting and extra content remain intact
This cumulative behavior is powered by the Excel Tabular Export engine, which uses dominant columns and name-based matching to identify existing rows and columns in the file.
⚠️ Important: When customizing the table layout, make sure there is no text directly above or next to the data tables. Content adjacent to the table can prevent AseptSoft from recognizing the table boundaries on subsequent exports.
💡 Tip: Export just one process, adjust the tables to your liking, and save. The next time you export all processes, every worksheet will use the same layout.
🏭 Pharma Example — CIP Qualification Binder
Imagine you are preparing a CIP qualification binder for an IQ/OQ submission. You export your CIP process to Excel, then add custom cover pages, formatting, and inspector notes. A week later the process engineer adds a new rinse step. When you re-export, the new step appears in the workbook while all your custom cover pages, formatting, and notes remain untouched — saving hours of manual rework.
⚙️ Post-Export Behavior
After every export, AseptSoft can automatically:
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Action |
Description |
|---|---|
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Open File |
Opens the exported file directly in the default application |
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Open File Location |
Opens the folder containing the exported file |
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Do Not Open |
Silently completes the export without opening anything |
📊 Supported Formats Summary
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Format |
Export |
Import |
Used For |
|---|---|---|---|
|
Excel (.xlsx) |
Yes |
Yes |
Processes, Equipment Modules, Parameters, Variables, Dialogs, Alarms, Control Loops, Interlocks |
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Word (.docx) |
Yes |
— |
Module functional specification with States, Fluids, Parameters, Variables, Alarms, Interlocks, Control Loops, Dialogs |
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|
Yes |
— |
Process documentation for IQ/OQ annexes |
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Visio (.vsdx) |
Yes |
— |
GRAFCET/SFC sequences and Dialog layouts |
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Templates (.aseptsoftdb) |
Yes |
Yes |
Module Data snapshots for reuse across modules |
🔗 Related Pages
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Module Ribbon — Export buttons are located in the Export panel
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Module Data — The data types that can be exported
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Equipment Module Ribbon — Equipment Module context exports
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Export Processes — Process-specific export hub
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Export / Import Module Data — Module data export hub
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Export Module Data to Word — Word document functional specification
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Import/Export Templates — Template snapshots for reuse